Master Payroll with Gusto: Essential Guide for Assisted Living

assisted living employee management assisted living investing assisted living operations gusto payroll tutorial how to run payroll in gusto payroll for assisted living Jan 28, 2025

Running payroll for an assisted living facility can feel overwhelming. You’re juggling schedules, taxes, and employee satisfaction—all while ensuring residents get the care they deserve. That’s where Gusto comes in! This all-in-one payroll platform makes paying your staff easier and keeps you compliant with tax laws.

Let’s break down how to use Gusto for your payroll needs and why it’s perfect for assisted living businesses.

Check out the video, too:

Why Gusto Works for Assisted Living Payroll

Gusto is designed to handle payroll for small to mid-sized businesses. It’s a great match for assisted living facilities because it:

  • Automates Tax Calculations: No more manual math! Gusto calculates and files your payroll taxes for you.
  • Supports Direct Deposit: Employees get paid on time, every time.
  • Handles Unique Pay Scenarios: From overtime to reimbursements, Gusto has you covered.
  • Simplifies Compliance: Keeps you in line with federal and state labor laws.

Step 1: Logging Into Gusto

  1. Go to Gusto: Use your email or Google credentials to log in.
  2. Find the Payroll Tab: On your dashboard, locate and click the “Payroll” section.
  3. Run Payroll: Click “Run Payroll” to get started.

Step 2: Choose Your Payroll Type

Gusto offers flexible options for different payroll needs:

  • Regular Payroll: Your standard paycheck schedule.
  • Bonus Payroll: Perfect for holiday bonuses or one-time rewards.
  • Off-Cycle Payroll: Use this if someone needs a mid-pay-period advance.
  • Final Paychecks: Ensure smooth payouts for departing employees.
  • Corrections: Fix benefit payments or adjust PTO balances.

Step 3: Running Regular Payroll

  1. Add Employee Hours: Enter regular, overtime (1.5x pay), and double-time (2x pay) hours for each worker. Gusto automatically calculates their wages.
  2. Include Bonuses or Tips: Add any bonuses, commissions, or tips. Be sure to report taxable earnings.
  3. Process Reimbursements: If staff buys groceries or supplies for the facility, add those amounts here. Reimbursements aren’t taxed.

Step 4: Review and Finalize

Before you hit submit, double-check everything:

  • Employee Hours: Make sure the numbers are accurate.
  • Deductions: Verify benefits like insurance or retirement contributions.
  • Bonuses and Tips: Confirm these are entered correctly.

Once everything looks good, click “Finalize Payroll.” Payments will be processed via direct deposit or checks, depending on employee preferences.

Step 5: Stay Organized with Gusto’s Features

Gusto doesn’t just handle payroll—it helps you stay organized.

  • Bulk Edits: Update pay methods for multiple employees in one go.
  • Detailed Records: Keep track of all payments, taxes, and deductions in one place.
  • Employee Self-Serve: Staff can log in to access their pay stubs and tax documents.

Why Gusto is Ideal for Assisted Living Facilities

Running an assisted living facility means managing caregivers, nurses, and administrative staff—all while ensuring residents get the best care. Gusto simplifies payroll so you can focus on what matters most.

  • Reduce Errors: Gusto’s automated tax calculations ensure accuracy.
  • Save Time: Spend less time on paperwork and more on residents.
  • Improve Staff Satisfaction: Timely paychecks build trust and loyalty among your team.

Final Thoughts

With Gusto, payroll doesn’t have to be stressful. Its intuitive features and automation make paying your staff a breeze, giving you more time to focus on your assisted living facility's day-to-day operations.

Try Gusto today and see how it can transform your payroll process. Your employees—and your residents—will thank you!

Your Next Step

Download our Business Plan Checklist to ensure you have everything you need to write a solid business plan. In addition, consider participating in the Assisted Living Investing Mastermind program. This 12-month program will take you step by step through the process of owning and operating your own assisted living home. The program includes customized coaching support, ensuring you have the resources and knowledge you need to thrive in this exciting field.

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