Master Gusto: Step-by-Step Guide to Add Your Company

assisted living in boise assisted living in nampa. assisted living payroll gusto setup payroll for assisted living facilities small business payroll Mar 08, 2025

Running an assisted living facility is rewarding, but managing payroll can feel like a challenge. That’s why choosing the right payroll solution is essential. Gusto makes managing payroll simple and effective, especially for small businesses like assisted living facilities.

In this guide, we’ll walk you through how to set up your company with Gusto step by step. By the end, you’ll have a streamlined system that keeps your team happy and frees up your time to focus on caring for your residents.

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Why Gusto Is Perfect for Assisted Living Payroll

Gusto is an all-in-one payroll and HR solution designed for small and mid-sized businesses. It’s simple to use and handles everything from onboarding employees to filing payroll taxes. Here’s why Gusto works so well for assisted living:

  • Easy Onboarding: Quickly set up employees (W-2) and contractors (1099).
  • Tax Compliance: Automatically files federal, state, and local taxes.
  • Custom Payroll Schedules: Set pay periods that work for your team.
  • Health Benefits Integration: Offer health insurance directly through Gusto if needed.

With Gusto, you can handle payroll smoothly, letting you spend more time focusing on your residents and team.

Step 1: Sign Up with Gusto

  1. Go to Gusto’s Website: Visit Gusto and click “Get Started.”
  2. Answer a Few Questions: Indicate whether you’re new to payroll or switching from another provider.
  3. Provide Basic Business Info: Share your business name and select your industry (e.g., “Assisted Living Facilities for the Elderly”).

Step 2: Set Up Your Business Profile

Gusto will guide you through creating a detailed profile for your business. Be ready to input:

  • Entity Type: Is your business an LLC, sole proprietorship, or corporation?
  • Industry Code: Use the appropriate NAICS code for assisted living facilities.
  • Number of Employees: Specify how many team members you have, including W-2 employees and 1099 contractors.

Step 3: Add Tax and Banking Information

For payroll to work, Gusto needs your tax and banking details:

  • EIN (Employer Identification Number): Required for payroll taxes.
  • State Tax IDs: Ensure you’re registered with your state for unemployment and income tax.
  • Bank Account Info: Gusto securely verifies your account for direct deposits.

Step 4: Set Your Payroll Schedule

Customize your payroll to meet your facility’s needs:

  • Choose weekly, bi-weekly, or monthly pay periods.
  • Align paydays with your cash flow.
  • Consider bi-weekly payroll for staff like caregivers and nurses who work shifts.

Step 5: Add Employees and Contractors

Input the details for each employee or contractor:

  • Personal Info: Name, address, and Social Security Number.
  • Classification: W-2 for full-time/part-time staff or 1099 for contractors.
  • Pay Details: Include hourly wages or salaries.

Pro Tip: Double-check classification to avoid compliance issues, especially when hiring nurses or caregivers.

Step 6: Review and Finalize Setup

Gusto provides a checklist to ensure everything is ready:

  1. Review payroll schedules and tax info.
  2. Electronically sign required documents.
  3. Explore optional benefits like health insurance or workers' comp.

Choosing the Right Gusto Plan

Gusto offers three plans:

  • Core: Covers the basics like payroll and tax filing.
  • Complete: Adds HR tools and advanced onboarding features.
  • Concierge: Premium plan with HR support for larger teams.

For most assisted living facilities, the Complete plan offers the best balance of features and value.

Why Payroll Efficiency Matters

Efficient payroll isn’t just about paying your staff on time—it’s about reducing stress and staying compliant. With Gusto, you can simplify payroll, build trust with your employees, and spend more time on what matters most: creating a safe, caring environment for your residents.

Final Thoughts

Setting up Gusto is quick, easy, and a game-changer for assisted living businesses. From managing schedules to ensuring tax compliance, this platform takes the headache out of payroll. Ready to make the switch? Get started with Gusto today and focus on growing your business while caring for your residents.

Your Next Step

Download our Business Plan Checklist to ensure you have everything you need to write a solid business plan. In addition, consider participating in the Assisted Living Investing Mastermind program. This 12-month program will take you step by step through the process of owning and operating your own assisted living home. The program includes customized coaching support, ensuring you have the resources and knowledge you need to thrive in this exciting field.

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