Bullet Journaling for Assisted Living Success: Daily Matrix Plan

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Managing a busy life can feel like juggling too many balls at once. Between running an assisted living facility, focusing on personal life, and building a side hustle, it’s easy to get overwhelmed. That’s where Matrix Planning comes in—a simple, visual system that helps you organize your day, stay focused, and get more done.

With just a notebook or index card, you can turn chaos into clarity. Let’s dive into how this method works and how it can transform your planning game!

Check out the video, too:

What Is Matrix Planning?

Matrix Planning breaks your day into small, manageable sections using a grid. It has rows for different times of the day (like morning, afternoon, and evening) and columns for key life areas (like family, work, and your side hustle).

By filling in each section, you can see exactly what needs to be done and when, giving you control over your time.

How to Set Up Your Matrix Plan

Step 1: Draw Your Grid

On an index card or in a notebook, draw a grid with three rows and three columns.

Rows = Times of Day: Morning, Afternoon, Evening
Columns = Life Areas: Family/Personal, Primary Job, Side Hustle

You now have a simple template to organize your day!

Step 2: Add Routines

Fill in tasks or habits you do every day. These are your “anchors.”

Morning (Family/Personal): Morning walk or journaling.
Evening (Family/Personal): Relaxing with family or reading.

Adding routines keeps your day grounded and consistent.

Step 3: Fill in Daily Tasks

Look at your to-do list and future log (if you use one). Add tasks to the grid by time and category. For example:

Morning (Primary Job): Staff meeting at 9:00 AM.
Afternoon (Side Hustle): Call the state for Medicaid updates.
Evening (Family/Personal): Dinner with family at 6:30 PM.

The Benefits of Matrix Planning

Matrix Planning is simple but powerful. Here’s why it works:

Visual Clarity: See your day at a glance. No more hunting through long to-do lists.
Flexibility: Didn’t finish something? Move it to another time or day.
Focus: Break your day into small, focused chunks to avoid overwhelm.

Ways to Enhance Your Matrix

Use Colors

Add a splash of color for different categories or priority levels. For example:

Blue = Family/Personal
Green = Work
Yellow = Side Hustle

Flip the Card

Use the back for notes, ideas, or quick reminders related to your tasks.

Track Progress

Mark tasks as done with a checkmark or a smiley face. It’s satisfying and keeps you motivated!

Why Matrix Planning Is Perfect for Assisted Living Owners

Running an assisted living facility is no small feat. You’re balancing:

Resident care
Staff management
Business growth

Matrix Planning keeps you focused on what matters most. By organizing your time, you’ll handle work, family, and your side hustle without dropping the ball.

Final Thoughts

Matrix Planning isn’t just a scheduling tool—it’s a game-changer for anyone managing a busy life. With just a few minutes of setup each day, you’ll feel more in control, less stressed, and ready to tackle whatever comes your way.

Start your Matrix Plan today and see how it transforms your productivity!

Ready to Plan Your Way to Success?

If you need help building a solid business plan to launch your assisted living business, download our Business Plan Checklist for a comprehensive guide to developing a successful business plan for your assisted living facility. This resource will help you outline your goals, strategies, and necessary steps to build a thriving business. Additionally, consider applying to our Assisted Living Investing Mastermind program, where you'll learn to build a business plan, find the right property, secure the funding, obtain a license, and run and scale your business.

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